Bring Your Community’s Story to Life with the Calendar Customizer!
Transform your monthly calendar into a vibrant reflection of your community’s spirit! With our Calendar Customizer, you can easily add seasonal themes, highlight community photos, celebrate birthdays and holidays, and personalize each event. Whether you're showcasing a special celebration or adding a personal touch to daily activities, you’ll create a calendar that’s as unique and engaging as your residents themselves.
Accessing the Monthly Calendar
From your TSOLife home page, select Engagement > Calendar.
On your Calendar page, select the Month view to display:
Use the arrows on either side of the displayed month to navigate to the week you would like to print.
Customizing Your Monthly Calendar
When you have selected the month and care level you would like to print, select the Print Calendar button on the top left of your calendar screen.
This pop-up will appear. Select the Customize button on the bottom right of your screen:
The next screen will be your Calendar Customizer Screen. Here you have the ability to change the following calendar features:
- Calendar File Name
- Font size for: Month, Calendar Title, Care Level, Event Titles (all), Event Titles (individual)
- Header logo size
- Calendar title
- Print theme
- Calendar accent color
- Care Level
- Calendar size
- Number of pages
- A variety of calendar toggles
- Calendar footer text
- Event title color (all events)
- Individual Event edits such as bolding, color, and highlighting
You can change the name of your calendar file, which will allow you to refer back to your calendar in the prints section of TSOLife.
- Click on the text box on the top of your screen and input your desired title name. We recommend the following format: “Community Name Care Level Month Year”
- Note: If you are ordering prints from us and would like to use a customized calendar, please add the following verbiage to your title name: “Final”
Month Font Size: Select the desired font size from the drop down for your month text.
Header Logo: Use the scroll bar to select the size you would like for your logo. The logo will change on your screen in real-time to reflect the selected size.
Calendar Title and Calendar Title Font Size: In the next box you have the option to change the title of your calendar and the font size of the title. The title and font will change in real-time on your calendar preview to reflect the edit(s).
Print Themes: In the next box you have the option of changing your print theme. This is the background that you will see around the outside edges of the calendar.
Select Change Theme: A popup will appear that will allow you to change the theme of your calendar. Select the theme you would like to use or select “custom image”.
If you select Custom Image, you will be redirected to a new screen. Here you are able to upload a new image, select images from your TSOLife gallery, or choose from over 10,000 stock photos.
To upload a new photo, select click to upload to access your computer files. Once you select a photo from your files, this will automatically be added as your theme and you will be redirected back to the calendar customizer screen.
To access your TSOLife Gallery photos, click My Photos. You can search using the search bar for captions or residents or scroll through. To access the stock image gallery, click Unsplash Stock Photos. You can search using the search bar for key words.
Select the image you would like to use for your calendar theme. It will automatically be applied to your calendar and you will be redirected back to the calendar customizer screen.
Calendar Accent Color: Change the color of the accents of your calendar, i.e. the date boxes and day of the week banner:
Select your color by using the scroll bar, entering the color RGB, Hex Code, HSL, or by using the dropper to match a color. For this example, a dropper was used to match the color of the background.
To change change between RGB, Hex Code & HSL click the small arrows on the bottom right corner
Select any additional care levels (if applicable) you would like represented in this calendar by clicking the drop down menu:
Select the font size of the care level displayed in the header. Select if you would like the care level name shown in the header. If you uncheck the Show Care Level in Header box, you have the opportunity to customize the care level name or leave the area blank:
Calendar size: select the size in which you would like your calendar to download:
Number of Pages: select the number of pages in which you would like your calendar to download. The green-filled box indicates your selection.
Note: Some organizations have the option to print double-sided, if your organization has that option, you will select when submitting your order.
Calendar Toggles: in this section, you have the option to toggle on or off various features of your calendar.
- Include Dimensions: check this box if you would like the dimensions of wellness included in your calendar. Note: Dimensions are selected when creating an event.
- Include Holidays: this feature allows you to display federal holidays on your calendar
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Include Birthdays: this feature allows you to display resident birthdays on your calendar.
Note: Birthdays are pulled automatically from your TSOLife platform, make sure your interviews are up to date to ensure all birthdays are represented!
Include Event Times: check this box if you would like Event Times to display. Select how you would like these displayed
Standard Time: Shows the original time entered into the system including AM/PM
Time of Day: displays MO: Morning, AF: Afternoon, EV: Evening
Note: activities there were entered originally on your calendar feature for the following times will be tagged accordingly in this feature:
- MO= morning 12AM-11:59AM,
- AF= Afternoon 12PM-3:59PM,
- EV= Evening 4PM-11:59PM
Remove AM/PM: displays the standard time but removes the AM/PM tag
Calendar Footer Text: here you can customize the text displayed in the footer of your calendar. If you do not change or delete this text, the following will be automatically generated: *Activities are subject to change
Event Title Font Size: here you can select the font that you would like for your event titles. This size will be applied across all event titles. Click on the dropdown menu and select your desired size.
Note: if you have made changes to individual title font sizes (see later in this guide) this setting will keep the ratio in place
Event Title Color: here you can select the color that you would like for your event titles. This size will be applied across all event titles. Click on the colored circle under Event Title Color.
Select your color by using the scroll bar, entering the color RGB, Hex Code, HSL, or by using the dropper to match a color.
To toggle between RGB, Hex Code, HSL, use the small arrows on the bottom right.
Editing Individual Boxes on your Monthly Calendar Print
Editing Individual Event Titles
Using the preview area of your calendar, you are able to edit individual event titles. Click on the event title you would like to edit:
A pop-up window will appear with a variety of editing options:
First, select the text you would like to edit. You can manually select the text or use the select all button:
Bold, Italicize, Underline, or Strikethrough the selected text by clicking the desired button.
Change the font size of the text by selecting the size drop down menu and picking the desired font.
Change the text color by selecting the A and picking your desired color.
Add a highlight to your text by selecting the shaded A and picking your desired highlight color.
Once you have finalized your changes to this individual event title, press the save button.
Editing Empty Calendar Squares
You have the ability to edit individual empty squares to display photos, location key, birthdays, and more!
Click on the pencil in the square you would like to edit.
A pop-up will appear, select what item you would like displayed in this individual box.
Text: Select this if you would like to type your own free form text in this box.
Insert the text you would like displayed in the box. Here you have the same text editing features as the individual event title editing features.
Click save when you are finished editing:
Image: select this if you would like to add an image to this empty box
A popup will appear allowing you to choose the photo you would like displayed in the empty box. You can choose from your TSOLife Gallery Photos by choosing “My Photos”, you can choose a stock photo, or you can upload a photo from your computer files.
Select the desired photo and it will automatically be added to your empty box:
Dimensions: select this if you would like to add a key for your Dimensions of Wellness:
Locations: select this if you would like to add a key for your Locations:
Birthdays: select this if you would like to add a key for your Birthdays
Once you have completed all the edits to your Custom Calendar, check for calendar compliance if applicable to your organization. If your calendar is not compliant, you will see this red pop-up and be able to click to review the compliance guidelines.
Compliance is set by your organization. This may include rules such as # of event types, # of event dimensions, and resident focused events. These can be broken down by care level. Review the Engagement Compliance Guide for more information.
Saving and Downloading Your Monthly Calendar
Once you have created your beautiful custom calendar, click the Save Calendar button. This will save your work in the Prints section of your TSOLife account.
To Download your calendar, select Download PDF:
Your calendar will now download as a PDF. If your font is too large to fit on one page in the size you selected, a pop-up will appear. You have the option to:
Leave as is: proceed with the download (content will be cut off):
Back to Settings: go back to the calendar customizer page to adjust settings
Print in 2 pages: Download a calendar that will display on 2 pages
Print in 3 pages: Download a calendar that will display on 3 pages
Tips on Optimizing Your Calendar Font Size
Optimizing Activity Titles for Printing
To ensure your titles remain legible and stylish, keep them to 20 characters or fewer (including spaces). Tips include:
- Keep titles short
- Abbreviate: Use shorter forms (e.g., “Meeting” to “Mtg”).
- Prioritize: Focus on key details.
- Use Descriptions: Include detailed information in the description section rather than the title.
Managing Multiple Daily Activities
If your schedule is busy, readability may be affected. To enhance clarity:
- List only key activities on the calendar.
- Use empty boxes for recurring events.
Accessing Your Calendar Downloads
A download arrow will appear on the top right of your screen next to your name. Select this arrow to see your download.
You can also access your downloads by hovering over Resident Insights and clicking Downloads:
Jump to another article to learn more about the calendar:
Custom Calendar Feature
Adding Content to Your Calendar
Downloading Daily and Weekly Calendars